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5th AB Meeting at URBIO 2014
Protocol of the 5. URBIO Advisory Board meeting in Incheon City (Korea) (open to the public) Erfurt 14. October 2014 Time: 10. October 2014 12.30 -14.00, Location: URBIO Conference Venue – Room 102 POSCO Global R&D Center, Songdogwahak-ro 100, Yeonsu-gu, Incheon POSCO Global R&D Center, 180-1, Songdo-dong, Yeonsu-gu, Incheon Tel.: (+82)-32-200-0047

Participants (alphabetical order): Pippin Anderson, Thomas Elmqvist, Haripriya Gundimeda, Maria Ignatieva, Keitaro Ito, Mahito Kamada, Namchoon Kim, David Maddox, Yukihiro Morimoto, Norbert Müller, Charles Nilon, Glenn Stewart Chantal van Ham, Peter Werner

Topic 1

Publishing of URBIO 2012 results (report Haripriya Gundimeda)
Springer has originally accepted a book proposal, but asked for more papers according the main theme of the book – Cities and Climate Change. Haripriya will ask in related journals for special issues where the authors can submit their papers. It was discussed that the main editors should also look for related excellent conference presentations from URBIO 2014. Because there are not enough papers for a book it was decided after the meeting to publish in a special issue and /or journal. Charlie will ask in “Cities and the Environment” - online open access journal published by Loyola Marymount University http://digitalcommons.lmu.edu/cate/ and Urban Naturalist - a continuation of Urban Habitats -online open access journal 

Topic 2
Report on the preparation of URBIO2014
Namchoon Kim gave a short report on the preparation of the conference. All participants expressed their deep acknowledgements on the successful preparation of the conference. After the URBIO 2014 Conference he will serve as Secretary General for the network.

Topic 3
Election of the new URBIO presidium
Norbert Müller expressed his deep acknowledgements to all members to their continuing wonderful work and support of the URBIO network. He explained the proposal for the new presidium, where according the rising challenges for the network more persons will be involved in the active work of the network. As New President Haripriya Gundimeda was elected and further Vice-, and Deputy Vice presidents as well as Senior Advisors were elected (see attachment). Norbert Müller will give over his leadership after Korea and hold the website latest until December 2014. The new Presidium which was elected for the next 4 years will be announced with the next URBIO newsletter.

Topic 4
Publishing of 10 papers of URBIO 2014 in LEE (see attachment report Mahito Kamada)
Glenn Stewart, Peter Werner and Namchoon Kim will take responsibility for the further progress – selection of papers, invite papers. It was decided to select the invited papers according the Conference main theme.

Topic 5
Further publishing of URBIO 2014 papers (Discussion Glenn Stewart)
Chairs will be invited with the next URBIO letter to organize special issues with selected papers in related reviewed journals (e.g. Urban Ecosystems, Landscape and Urban Planning). At least URBIO will encourage all presenters to publish their valuable contributions in related journals and each paper should clearly notify that that this was a contribution to URBIO 2014.

Topic 6
Organization and theme of the next URBIO conference (Discussion - Haripriya Gundimeda and decision)
It was decided to hold the next conference parallel to COP 13 in Mexico with the main theme “Cities, Biodiversity and Health”. To save efforts and money the regular URBIO website should be used also as conference website. The 1. Announcement with the time of the conference should be done as soon as the Conference Organizer is fixed and the SCBD fixed the date of the COP meeting. Head of the responsible Organizing team are (looking for local organizer, fixing the preparation schedule and duties etc.) Haripriya Gundimeda, Maria Ignatieva and Mahito Kamada.

Topic 7
Further Development of the Research Agenda on Urban Biodiversity, Ecosystem Services and Design (Discussion Norbert Müller and David Maddox)
The further roadmap should be developed after the Conference sessions (11. October 2014) and the outcome of the discussion on the Biodiversity Summit for Cities and subnational Governments (13. – 14. October 2014).
Added after the City Summit: After the related Session during the Biodiversity Summit a meeting was held with representatives of ICLEI (Mayor Troy Pickard, Shela Patrickson), IUCN (Chantal van Ham) and URBIO (Haripriya Gundimeda, Namchoon Kim and Norbert Müller). It was decided that the Research Agenda will be continued in close cooperation between URBIO, ICLEI and IUCN). In the next step a memorandum should be prepared (proposal ICLEI) and a workshop with app. 20 - 30 participants (with representatives from URBIO, ICLEI and IUCN) should be conducted in 2015. For this workshop funds should be organized. It can be hosted by a city government. Also funding for the further development of the Research Agenda should be prepared (e.g. long term research project over “Future Earth). URBIO and ICLEI meetings can places where the progress and results can be discussed.

For the protocol 20. October 2014
Norbert Müller (URBIO Senior Advisor)


Topic 3 Election of the new URBIO presidium (see attachment proposal NM, decision)

New URBIO Presidium election Proposals for persons and main responsibilities within the presidium discussed and decided in Incheon

1. President (for 4 years) Haripriya Gundimeda (URBIO Organizer 2012) (India)
Main representative of URBIO and contact to SCBD and the Global Partnership, Responsible for the organization of the whole network including the URBIO Newsletter und the conferences.

2. Secretary General (for 2 years) Namchoon Kim (URBIO Organizer 2014)(Korea)
Organizer of the last URBIO conference, bringing the URBIO Declaration to the Biodiversity Summit, main/responsible editor for publishing the conference results, Contribution to URBIO Newsletter.

3. Three Vice Presidents and Deputy Vice Presidents for 4 years
Vice President: Urban Biodiversity and Ecosystem services: Glenn Stewart (New Zealand),
Deputy Vice President: Peter Werner (Co-Organizer 2008)(Germany) supported by Sarel Cilliers & Charles Nilon et al
Representing the network in the scientific community Urban Biodiversity and Ecosystem services. Supporting the URBIO conference Organizers in the summarizing, publication of the conference results. Contribution to URBIO Newsletter
Vice President Landscape Design and Urban Planning: Maria Ignatieva (Sweden),
Deputy Vice President: Mahito Kamada (Co-organizer 2010 (Japan) supported by Mark Hosteler (USA) & Keitaro Ito (Japan) et al
Representing the network in the scientific community Landscape Design and Urban Planning Technical and scientific advice /support of the URBIO conference Organizers, Organization of the Student Poster Competition. Contribution to URBIO Newsletter.
Vice President Communication and Participation: David Maddox (USA)
Deputy Vice President: Chantal van Ham (IUCN, Belgium) supported by Pippin Anderson (SA) et al
Preparing and distributing the URBIO letter together with President and other Vice presidents Holding the URBIO incl. Conference website (Norbert’s proposal is in order to save resources URBIO should hold only one website in future – where also the conferences are announced). Responsible for drafting the URBIO Declaration together with the other from the presidium
Senior-Advisors: Advice and support of the presidium
Thomas Elmqvist – Head Scientist CBO – Stockholm University / Stockholm Resilience Centre, Stockholm, Sweden
Yukihiro Morimoto – Organiser URBIO 2010 – Kyoto University, Kyoto, Japan
Norbert Müller – Organiser URBIO 2008, Founder and President URBIO network (2008 -2014)– University of Applied Sciences Erfurt, Erfurt, Germany holding the URBIO website until end of 2014
Charles Nilon – University of Missouri, Columbia, USA
Advisory Board for 4 years:
Representing the URBIO members and corresponding networks, Selection of the presidium, supporting the presidium in their work, especially preparing the URBIO letter, conferences, workshops, publications, reviewers for publications, conference chairs etc.
• Tong Mahn Ahn – IFLA / Seoul National University, Seoul, Korea
• Pippin Anderson – University of Cape Town / African Centre for Cities, Cape Town, South Africa
• Lena Chan – National Biodiversity Centre, Singapore, Singapore
• Sarel Cilliers – North-West University, Potchefstroom, South Africa
• Thomas Elmqvist – Head Scientist CBO – Stockholm University / Stockholm Resilience Centre, Stockholm, Sweden
• Haripriya Gundimeda –Organiser URBIO 2012, Secretary General URBIO 2012-2014 – Indian Institute of Technology Bombay, Mumbai, India
• Oliver Hillel – Secretariat of the Convention on Biological Diversity, Montréal, Canada
• Mark E. Hostetler – University of Florida, Gainesville, USA
• Maria Ignatieva – Swedish University of Agricultural Sciences, Uppsala, Sweden
• Keitaro Ito – Kyushu Institute of Technology, Kitakyushu, Japan
• Mahito Kamada – Co-Organiser URBIO 2010, Secretary General URBIO 2010-2012 – University of Tokushima, Tokushima, Japan
• Nam Choon Kim – Organiser URBIO 2014 – Korean Society of Environmental Restoration Techniques (KOSERT) / Dankook University, Cheonan, Korea
• Ryo Kohsaka – Kanazawa University Graduate School of Human and Socio- Environmental Studies, Kanazawa, Japan
• Ian MacGregor-Fors – Instituto de Ecología, A.C., Xalapa, Mexico
• G. David Maddox – The Nature of Cities, New York, USA
• Andre Mader – SCBD Representative – Secretariat of the Convention on Biological Diversity, Montréal, Canada
• Mark McDonnell – Australian Research Centre for Urban Ecology, Melbourne, Australia
• Yukihiro Morimoto – Organiser URBIO 2010 – Kyoto University, Kyoto, Japan
• Norbert Müller – Organiser URBIO 2008, Founder and President URBIO network (2008 - 2014)– University of Applied Sciences Erfurt, Erfurt, Germany
• Charles Nilon – University of Missouri, Columbia, USA
• Shela Patrickson – ICLEI Cities Biodiversity Center – Cape Town, South Africa
• Troy Pickard – ICLEI Representative - ICLEI / Mayor of the City of Joondalup, Joondalup, Australia
• Robbert Snep – Urban-Rural Interactions Landscape Centre / Alterra, Wageningen, The Netherlands
• Glenn Stewart – President of Southern Connection – Lincoln University, Christchurch, New Zealand
• Chantal van Ham – IUCN Representative – EU - IUCN Office, Brussel, Belgium
• Peter Werner – President of Conturec, Organiser of 2008 – Competence Network Urban Ecology / Institute for Housing and Environment, Germany
• Wayne Zipperer – USDA Forest Service, Gainesville, USA

Topic 4. Publishing of 10 papers of URBIO 2014 in LEE (see attachment report Mahito Kamada, decision) 
Dear Norbert,
CC:     Yukihiro Morimoto /President of ICLEE
          Namchoon Kim /Organizer of URBIO2014 & Vice-president of ICLEE
          Shozo Shibata /Secretary General of ICLEE
          Takashi Asaeda/ Editor-in-Chief of LEE
As a secretariat of ICLLE, I just tell you current situation on preparation of URBIO2014 in relation to ICLEE (International Consortium for Landscape and Ecological Engineering). Although ICLEE does not appear in a list of supporting societies in URBIO2014 web, it is supporting URBIO2014 and making several sessions due to effort and negotiation by Prof. Kim Namchoon, Incheon City is supporting URBIO2014. One of the supports of Incheon City is for publishing results of URBIO2014 as special feature in LEE (Landscape and Ecological Engineering). ICLEE will receive donation form Incheon City as publishing fee. The special feature can contain 10 papers and will be published in 2016 or 2017. It is necessary to discuss and negotiate in URBIO advisory board member and Organizing Committee of URBIO2014 for deciding the contents and editorial process. Impact Factor of 2013 of LEE may be soon appear and it will be 1.25, and thus a quality of the special feature must be kept in an international view. Therefore Editor-in-Chief of the LEE, Prof. Asaeda, would like to ask you to be the responsible editor for the special feature, and to promote discussion about the contents and editorial process of the special feature. 
Best wishes,

Dear Mahito and dear colleagues
thank you very much for this wonderful contribution for URBIO 2014. It will be a honor for me to present and discuss together with you this topic in the next URBIO Advisory Board meeting during our conference in October. Thank you very much Prof. Asaeda for your confidence. I will discuss your offer with the URBIO Advisory Board and let you know the outcome after the conference. 
Best wishes Norbert
CC Haripriya Gundimeda, Glenn Stewart

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